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Business Continuity Management

Business Continuity Policy

NITTO KOHKI has set the following priorities in case of emergency.

(1) Protect the lives of employees and their families.
(2) Maintain the supply of products.
(3) Fulfill our social responsibilities.

Index

1. BCM Structures

NITTO KOHKI established the Internal Control Committee as the highest decision-making body regarding internal controls. Subcommittees were established under the Internal Control Committee to address individual areas and risk management systems are effectively operated in accordance with the Internal Control Rules, Compliance Rules, Security Trade Control Rules, Crisis Management Rules, and the rules of individual committees.
In an emergency, a Crisis Response Headquarters, headed by the president, is established with the president as its general manager and systems are mobilized to respond rapidly in order to prevent expansion of damage and to minimize losses.
Periodic measures are undertaken by the Crisis Management Committee, a subordinate organization of the Crisis Management Headquarters, and by the first response team that performs fire protection control.

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2. Crisis Management Team

Crisis Management Team
  • The Western Sales Div. is prepared to be an alternate crisis Response Team while the headquarters is damaged.

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3. Measures for Business Continuity

Production

(1) Secure purchasing routes
In preparation for an emergency, NITTO KOHKI is working to establish structures that constantly take into consideration alternate routes (cooperating plants).
(2) Backup production systems
The Quick Connect Couplings business, the Machine Tools business and the Linear Pumps business operate one plant in Japan and one in Thailand. NITTO KOHKI is working to establish systems at domestic and overseas plants that will make alternate production possible.

Sales

(3) Maintain the supply of products
If production is suspended, inventories at the logistics centers created by the Western Japan Distribution Center and TOCHIGI NITTO KOHKI and inventories maintained by distributors located throughout the country will be used to minimize the risk of running out of inventory.
(4) Sales backup system
Development and operational testing have been completed of a system that will enable the headquarters or the Western Sales Div. to perform order taking and placement operations in the case where a sales branch or the headquarters, is damaged.
(5) Sales Branch backup system
The emergency contact locations are ready to address the following matters as substitutes for the regular contact locations.
Emergency contact locations
  • Headquarters
    Tel: +81-3-3755-1111; Fax: +81-3-3754-4131 (Overseas Dept.)
  • Western Sales Div.
    Tel: +81-6-973-5501; Fax +81-6-978-2125
  • Midland Sales Div.
    Tel: +81-52-726-9041; Fax: +81-52-772-7745
Matters to be addressed
  • Questions concerning the products
  • Inventory confirmation
  • Order acceptance and shipment confirmation
  • Repair requests

Information

(6) Information and data backup system
A system to backup information and data essential for supplying products to customers already exists.
During power outages, the server room operates on an emergency generator, if, however, operations become unfeasible, operations can immediately be switched to a different site for rapid recovery.

Facilities

(7) Facility Preparedness Measures
In preparation for an earthquake, NITTO KOHKI is taking measures to minimize damage to structures. In addition to earthquake-proofing structures themselves, reinforcement is being added to fixtures and office equipment is being fixed in place.

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4. Employee Training

(1) Disaster drill
The disaster drill is conducted at the headquarters once annually to ensure that employees are able to protect their own lives during and emergency.
In addition to basic evacuation and roll call procedures, employees are trained to make autonomous decisions and take action according to the circumstances such as if they come across an injured person, functioning fire prevention equipment, or if personnel are missing.
Evacuation Training
Evacuation Training
(2) Emergency Contact
Means and procedures for contacting employees during an emergency are specified in advance and the ability to contact employees is periodically confirmed.
(3) Lifesaving Training
Periodically, NITTO KOHKI holds a training course for employees to acquire lifesaving certification. All employees gain skills with the aim of contributing to local communities.
Lifesaving Training Approximately 30 employees take the course each year
Lifesaving Training

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